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Facility Administrator

GTA and British Columbia
Job Order: SK-1436

Job Responsibilities:

  • Assist the Facility Manager  with the scheduling, coordination and administration of in-house employees
  • Assist the facility management team in the effective management of the relevant sub-contractors, monitoring their performance against the appropriate Key Performance Indicators and administering the relevant finance and maintaining an auditable set of records
  • Assist the facility management team in collating information for reports and returns and computerized records
  • Support the facility management team in producing meeting minutes
  • Receive phone calls or other contact and log them on the company’s computerized maintenance management system
  • Determine and assign the type and priority of requests to ensure the work goes to the appropriate trade
  • Oversee maintenance and updating of Help Desk records to the Maximo CMMS
  • Assist in the preparation of reports and documents as required

 

 

Job Requirements:

  • With two-three years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large organizations.
  • Must have strong customer service skills and have experience working with sensitive and confidential information.
  • Have excellent time management skills in order to manage priorities in an effective way, multi-task, handle regular interruptionsand still adhere to deadlines.
  • Have the ability to keep accurate records and manage the timely delivery of reports. 
  • Effective oral and written communication and interpersonal skills.
  • Must be able to work autonomously and in a team environment.
  • Microsoft skills are strong and must have the ability to type more than 60WPM. 

Candidates who have worked with computerized maintenance management systems will be considered an asset

Job Responsibilities:

  • Assist the Facility Manager  with the scheduling, coordination and administration of in-house employees
  • Assist the facility management team in the effective management of the relevant sub-contractors, monitoring their performance against the appropriate Key Performance Indicators and administering the relevant finance and maintaining an auditable set of records
  • Assist the facility management team in collating information for reports and returns and computerized records
  • Support the facility management team in producing meeting minutes
  • Receive phone calls or other contact and log them on the company’s computerized maintenance management system
  • Determine and assign the type and priority of requests to ensure the work goes to the appropriate trade
  • Oversee maintenance and updating of Help Desk records to the Maximo CMMS
  • Assist in the preparation of reports and documents as required

 

 

Job Requirements:

  • With two-three years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large organizations.
  • Must have strong customer service skills and have experience working with sensitive and confidential information.
  • Have excellent time management skills in order to manage priorities in an effective way, multi-task, handle regular interruptionsand still adhere to deadlines.
  • Have the ability to keep accurate records and manage the timely delivery of reports. 
  • Effective oral and written communication and interpersonal skills.
  • Must be able to work autonomously and in a team environment.
  • Microsoft skills are strong and must have the ability to type more than 60WPM. 

Candidates who have worked with computerized maintenance management systems will be considered an asset

DATE POSTED 2017-12-05

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