Login


New to IMS? Register Now

Forgot Your Password?

Facility Administrator

GTA and British Columbia
Job Order: SK-1436

Job Responsibilities:

  • Assist the Facility Manager  with the scheduling, coordination and administration of in-house employees
  • Assist the facility management team in the effective management of the relevant sub-contractors, monitoring their performance against the appropriate Key Performance Indicators and administering the relevant finance and maintaining an auditable set of records
  • Assist the facility management team in collating information for reports and returns and computerized records
  • Support the facility management team in producing meeting minutes
  • Receive phone calls or other contact and log them on the company’s computerized maintenance management system
  • Determine and assign the type and priority of requests to ensure the work goes to the appropriate trade
  • Oversee maintenance and updating of Help Desk records to the Maximo CMMS
  • Assist in the preparation of reports and documents as required

 

 

Job Requirements:

  • With two-three years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large organizations.
  • Must have strong customer service skills and have experience working with sensitive and confidential information.
  • Have excellent time management skills in order to manage priorities in an effective way, multi-task, handle regular interruptionsand still adhere to deadlines.
  • Have the ability to keep accurate records and manage the timely delivery of reports. 
  • Effective oral and written communication and interpersonal skills.
  • Must be able to work autonomously and in a team environment.
  • Microsoft skills are strong and must have the ability to type more than 60WPM. 

Candidates who have worked with computerized maintenance management systems will be considered an asset

Job Responsibilities:

  • Assist the Facility Manager  with the scheduling, coordination and administration of in-house employees
  • Assist the facility management team in the effective management of the relevant sub-contractors, monitoring their performance against the appropriate Key Performance Indicators and administering the relevant finance and maintaining an auditable set of records
  • Assist the facility management team in collating information for reports and returns and computerized records
  • Support the facility management team in producing meeting minutes
  • Receive phone calls or other contact and log them on the company’s computerized maintenance management system
  • Determine and assign the type and priority of requests to ensure the work goes to the appropriate trade
  • Oversee maintenance and updating of Help Desk records to the Maximo CMMS
  • Assist in the preparation of reports and documents as required

 

 

Job Requirements:

  • With two-three years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large organizations.
  • Must have strong customer service skills and have experience working with sensitive and confidential information.
  • Have excellent time management skills in order to manage priorities in an effective way, multi-task, handle regular interruptionsand still adhere to deadlines.
  • Have the ability to keep accurate records and manage the timely delivery of reports. 
  • Effective oral and written communication and interpersonal skills.
  • Must be able to work autonomously and in a team environment.
  • Microsoft skills are strong and must have the ability to type more than 60WPM. 

Candidates who have worked with computerized maintenance management systems will be considered an asset

DATE POSTED 2017-12-05

Shown below are the latest jobs from this category.

Permit Coordinator

Woodbridge
Job Order: CT-1423
Job Responsibilities: Research, coordinate and apply for building permits in accordance with production schedule Ensure permit applications receive approval to meet construction start deadlines Adhere to policies and procedures required by municipalities Coordinate revision applications and drawings Maintain and update a building permit fees chart based on municipality Ensure all required...
DATE POSTED 2017-11-14

Property Manager

Woodbridge
Job Order: CT-1422
Job Description: Act as a liaison between the owner, tenants and potential tenants. Demonstrate and promote client driven attitude with all customer and public communications. Participate in regular Customer Advisory Board meetings as required. Arrange meetings with customers to evaluate satisfaction and identify areas for improvement. Develop building management processes to meet customer...
DATE POSTED 2017-11-14

Design Interface and Technical Manager

GTA and British Columbia
Job Order: SK-1435
Job  Responsibilities: Liaise effectively with the design builder team, design consultants, architects, in-house operations team, and clients in the design preparation and evaluation on behalf of Bouygues Energies and Services. Liaise with the Client and understand their facility management requirements ensuring design development is suitable and effective Ensure facility management...
DATE POSTED 2017-12-05

Assistant Supervisor

Woodbridge
Job Order: MG-1429
Job Description: Review   and   understand job   specifications and   drawings and   follow through  with estimating process to develop competitive bids Conduct site/tender walkthrough to cross reference drawings to avoid site interferences and identify proactive solutions. Produce material and labor take-off through estimating software to...
DATE POSTED 2017-12-30

Site Supervisor

Woodbridge
Job Order: MG-1430
Job Responsibilities: Responsible for supervising all Contractors, Suppliers and internal labour forces.  Primary areas of focus is on production, quality control and safety for all workers on site Enforcement of the OHSA and Regulations O.Reg. 213/91. Understand and implement all safety related responsibilities as it pertains to reporting, site specific safety plan development, orientation,...
DATE POSTED 2017-11-30
Warning

Please, enter a valid value

Thank you.

Your password successfully changed.